On Wednesday, 25 September 2024, the Governance, Ethics, and Compliance Section at the University of Venda (UNIVEN) hosted a vital training that focused on the Protection of Personal Information Act (POPIA) at the UNIVEN Research Conference Centre.
The training aimed to equip staff with essential knowledge to ensure compliance with POPIA regulations.
Mr Fhatuwani Ndou, Head: Governance, Ethics and Compliance
Mr Fhatuwani Ndou, Head of Governance, Ethics, and Compliance, emphasised the workshop’s purpose to ensure a comprehensive understanding of the Protection of Personal Information Act and the necessary checks and balances for compliance. This exclusive workshop targeted a select group of employees directly involved in managing and protecting personal information within their roles. Given the sensitive nature of personal data in the University’s operations, this workshop was crucial for safeguarding privacy and protecting the institution.
Mr Eric Sikhitha, Legal Advisor and Deputy Information Officer (POPIA/PAIA) at the City of Ekurhuleni
Mr Eric Sikhitha, Legal Advisor and Deputy Information Officer (POPIA/PAIA) at the City of Ekurhu-leni
As a guest speaker, Mr Eric Sikhitha, Legal Advisor and Deputy Information Officer (POPIA/PAIA) at the City of Ekurhuleni, engaged participants on the importance of personal data protection. In today’s digital landscape, safeguarding personal information is paramount, and it is essential for all staff members to understand their responsibilities in this regard.
During the session, Mr Sikhitha outlined key provisions of POPIA and their implications for daily work. It was encouraging to see participants’ enthusiasm and commitment to understanding and complying with the regulations. He highlighted that educating ourselves on proper handling of personal information is not merely a legal requirement but also a moral obligation to protect indi-viduals’ privacy and rights.
Mr Sikhitha stressed the importance of adopting best practices in data protection, such as data encryption, secure storage, and proper disposal of sensitive information. He advocated for equip-ping staff with the necessary tools and knowledge to ensure the confidentiality and integrity of the personal data they manage.
Through a comprehensive presentation on POPIA and the Promotion of Access to Information Act (PAIA), Mr Sikhitha unpacked the practical implications of both regulations and compliance strategies. He commended the University for prioritising data privacy and taking proactive steps to educate its staff. By fostering a culture of privacy and data protection, UNIVEN not only upholds the law but also builds trust with stakeholders and reinforces its commitment to ethical conduct.
He discussed the consequences of non-compliance, the University’s obligations under the Act, and the importance of balancing privacy rights with other rights. He noted that everyone has the right to privacy and explained the establishment of the Information Regulator to enforce these rights.
Mr Sikhitha further highlighted that the University, along with its faculties and departments, is responsible for processing personal information. This includes ensuring the information is com-plete, accurate, not misleading, and updated as necessary. Maintaining current contact details for students, employees, and alumni is crucial for effective communication. The University must also maintain transparency in its data processing operations and ensure data subjects are aware of the information being collected.
He warned that administrative fines of up to R10 million could be imposed for non-compliance, with individuals facing potential fines, imprisonment, or both. Departments and faculties must ad-here to eight conditions for lawful processing and establish standard operating procedures to prevent unauthorised processing of personal information.
The workshop provided attendees with valuable insights, aligning their practices with current legis-lative requirements regarding data privacy and information access. This event reaffirms UNIVEN’s ongoing commitment to fostering a culture of ethical governance and compliance.
In closing, Mr Sikhitha expressed optimism about the positive impact of this educational session on the University’s practices and the handling of personal information. “Together, we can create a secure environment that respects and protects the privacy of all individuals,” he stated.
Issued by:
Department of Marketing, Branding & Communication
University Of Venda
Tel: 082 868 2218 / 082 868 1811
